Breed Council rules

Breed Council rules

1                  Purpose – Advisory body

The Breed Councils are to be established for each breed in order to serve FIFe in an advisory capacity on breed standards, breeding rules and health issues. The Breed Council is to channel opinions and suggestions from the individual FIFe breeder through the Breed Council Secretary.

The Breed Councils are represented at the General Assembly by the Breed Council Administrator.

2                  Eligibility and membership requirements

  1. A member must have a FIFe registered cattery
  2. A member must be at least 25 years old and must be a member in good standing, for at least 5 calendar years, of a National FIFe Member.
  3. A member must have bred and registered with a National FIFe Member at least 5 litters of the appropriate breed.
  4. A member must either have:
    • bred at least one Grand Champion or Grand Int. Premier of the appropriate breed or
    • have exhibited a cat of the appropriate breed owned by him at FIFe shows at least 3 times per year within the previous 3 calendar years.

A National FIFe Member may grant exceptions regarding the requirements 3 or 4 for membership of a Breed Council on a motivated application from the breeder.

Membership by eligible individuals in any breed may be obtained by submitting a completed membership application to the National FIFe Member. This application must be certified by the National FIFe Member.

A membership runs from January 1 to December 31.

The Breed Council Administrator sends a list of Breed Council members to the relevant FIFe Members before 31st October. The Breed Council members must pay their renewal fee before 31st January to be entitled to participate in the Breed Council activities, as per articles 6, 8 and 9. If the payment of the membership fee is received after 31st January, it shall be considered as a new application and the member will not be entitled to vote. After having checked all requirements and the payment, the FIFe Member will inform the Breed Council Administrator about the confirmed renewed members.

Upon receipt of the membership application/renewal and fee(s) the Breed Council Administrator will place the member’s name on the membership list.

Membership in more than one Breed Council is permitted.

For Breed Councils of breeds which are not fully recognised the following requirements apply:

  1. A member must have a FIFe registered cattery
  2. A member must be at least 25 years old and must be a member in good standing, for at least 2 calendar years, of a National FIFe Member.
  3. A member must have bred and registered with a National FIFe Member at least 1 litter of the appropriate breed.
  4. Chapter 8 of the Breed Council Rules does not

3                  Fees

The General Assembly shall set an annual fee.

For inclusion in the official Breed Council members list, Breed Council members are required to pay the annual fee, which is listed in Annex 1 of the General Rules.

4                  The National FIFe Member’s responsibility

The National FIFe Member is responsible for:

  • forwarding applications to the Breed Council Administrator
  • submitting the fees of its Breed Council members to the FIFe Treasurer by the 31 March each year
  • certifying each year that Breed Council membership requirements 1, 2 and 3 in article 2 are

If a Breed Council member’s membership in a FIFe organisation ceases during the year or his cattery name in the Book of Cattery Names of FIFe is deleted, the National FIFe Member must inform the Breed Council Administrator. The Breed Council member will be deleted from the Breed Council membership list.

5                  Breed Council Administrator

  1. The Breed Council Administrator is an individual selected for his
  2. The Breed Council Administrator is appointed by the Board for a period of three years, at time of election of the General Secretary, and must be a member of a National FIFe
  3. The Breed Council Administrator is the contact person for the Breed Council secretaries, the Board, the Commissions, the National FIFe Members and other relevant bodies.
  4. The Breed Council Administrator is responsible for:
    • upholding the Breed Council Rules
    • receiving membership applications for the breed councils
    • maintaining a list of breed council members
    • submitting a list of the Breed Council members to the FIFe Treasurer for invoicing the National FIFe Members
    • informing the Breed Councils about proposals, concerning their breeds, which have been submitted to the General Assembly
    • forwarding proposals from the Breed Councils to the appropriate commission(s)
    • representing the Breed Councils at the General Assembly (without voting rights)
    • organising the ballot for the Breed Council Secretary
    • preparing a written annual report for the Board, this should contain at least:
      • an overview of Breed Councils and their members
      • a summary of Breed Council

6                  Breed Council Secretary

6.1             Requirements for eligibility

See the Membership Requirements above.

A secretary for each Breed Council is to be elected from the members and by the members of that Breed Council for a period of three years.

A candidate must declare his intention to run for secretary of a Breed Council by submitting his declaration in writing to the Breed Council Administrator by the 31 October in the year of election.

6.2             Elections

Elections will be held every 3 years in November/December, effective from the 1st of January the following year.

Electronic ballots for the election of Breed Council secretaries must be returned to the Breed Council Administrator in accordance with voting instructions.

Only those Breed Council members who have paid their dues by the 31 October preceding the November/December in which the election is held shall be eligible to vote in the election.

In the event of a tie between/among the candidates for Breed Council Secretary, the membership that was eligible to vote in the election that resulted in a tie shall re-vote amongst the candidates who had equal votes. If the result is again a tie, the winner shall be determined by lot.

6.3             Responsibility

The Breed Council Secretary is responsible for:

  • receiving and evaluating proposals from the breed council members
  • arranging and organising a ballot on proposals
  • sending the approved proposals in line with article 8 and evaluations in line with article 9
  • being the contact person between the Breed Council members and the Breed Council Administrator
  • preparing the Breed Council annual report to be sent to the Breed Council Administrator by the end of January.

7                  Vacancies

The FIFe Board shall appoint a replacement for any vacancy occurring in the office of a Breed Council Secretary.

8                  Submission of proposals

8.1             Eligibility

To be eligible to forward proposals, the Breed Council must consist of members from at least 8 different National FIFe Members. Exceptions can be granted by the FIFe Board.

8.2             Procedure for proposals

  1. Proposals from the members of each Breed Council are to be forwarded to the Secretary of the specific Breed Council.
  2. The Breed Council Secretary will evaluate these proposals and seek the advice and/or the opinion from the relevant commission(s) through the Breed Council Administrator. The secretary must obtain the opinions of other members of the particular Breed Council in a
  3. For a proposal to be eligible for submission to the General Assembly at least 50% of a specific Breed Council(s) affected must participate in the voting, the approval of a 2/3 majority of the members voting must be obtained.
  4. The proposals of the Breed Council accepted in the way described in article 8.2.3 have to be forwarded in all 3 FIFe languages with the results of the poll to the Breed Council Administrator who will forward them to the respective commissions (Health & Welfare, Judges & Standards and Breeding & Registration), by the 31st They must also have the approval, with a 2/3 majority of the commission concerned, to be eligible as a proposal for the General Assembly.

9                  Evaluation of proposals

Proposals for the General Assembly concerning the specific breeds received through the Breed Council Administrator from the Board, Commissions or National FIFe Members will be sent to the Breed Council members by the Breed Council Secretary for evaluation.

The Breed Council Secretary will organise a ballot within 15 days after receipt of the proposal(s) and, after having received the result, will send the Breed Council Administrator a written recommendation.

At least 50% of a specific Breed Council(s) affected must participate in the voting which must be supported by a 2/3 majority o